Corporate Secretaries in the Digital Age

Directorpoint.

For as long as boards of directors have existed, corporate secretaries (sometimes referred to simply as board secretaries) have played a significant role. In fact, a recent increase in regulatory legislation has expanded and re-emphasized the role of the corporate secretary—making them more pivotal than ever to the overall success of the board. Simply put, a corporate secretary is the record keeper for a board of directors.

They keep meeting minutes, oversee the agenda, and manage historical documentation for the board. Sometimes, based on specific needs at an organization, boards will assign other duties to their corporate secretary, too. Being an excellent corporate secretary is no easy feat—it is definitely one of the most demanding positions on an executive board.

As the corporate world has moved farther and farther into the digital age, the landscape of the boardroom has progressed to embrace technological advances. Once upon a time, boards relied heavily on printed board packets and agendas a practice that is closely linked with the duties of corporate secretaries. With the introduction of the Internet and email, boards were able to communicate more quickly and efficiently.

Thanks to the development of board management software like Directorpoint, the role of the corporate secretary has been altered for the better once again. Now, corporate secretaries can post agendas, approve meeting minutes, and store historical information all in one location. Directorpoint streamlines the processes involved in record keeping and simplifies the interactions between the corporate secretary and their fellow board members.

Board management software also eliminates the need for printed materials. It helps secretaries create digital board books, which can be accessed from virtually anywhere using a computer or a tablet. Not to mention, they can make changes to documents quickly and efficiently. In addition, Directorpoint allows for personalization from company to company; corporate secretaries can make the software mirror their organization’s policies on record keeping, voting, and more.

As we see it, corporate secretaries already have a lot on their plate, so why not simplify and streamline their duties? Directorpoint offers just that plus lots of other benefits for all other board members. Are you interested in seeing these benefits for yourself? Schedule a demo with us today and wow your corporate secretary with Directorpoint!

Directorpoint provides powerful tools to access and manage:

• Committees
• Members
• Calendars 
• Board meeting agendas, materials, minutes, and attendance
• RSVPs
• Files
• Annotations
• Votes
• Surveys
• Signatures
• Links to other sites
• Private discussions
• Activity and engagement reports

Therefore corporate communication among internal publics and stakeholders has been simplified, personalized and high level of confidentiality.

By Mwasandube Aden A.        BAPRM III 42638